Optimera
Build high efficiency for financial plans with Profitbase
* This is a reprint of an early case study from 2006. The article has been copy-edited. The customer has since made a number of upgrades and a new case study will come in the future.
Challenge
Optimera’s goal was to make solid earnings. Therefore, the company needed a management tool that could provide it with well-founded information based on their own data through budgets, analysis, and well-defined reports. Profitbase offered a better foundation on which Optimera could make accurate decisions.
Solution
Profitbase provided a standard financial control and management tool that could be installed with most enterprise resource planning (ERP) systems in the market. The system consisted of modules such as financial planning, processes and tasks, data management, administration, and more.
The Profitbase solution for reporting and budgeting was undoubtedly the company’s first choice, as the solution was flexible with highly automated routines. Processes such as finding deviations – which used to take an entire day – were completed within the hour. Optimera no longer spent time working on irrelevant data; the time was invested in finding and using essential information.
For instance, Optimera focused its energy on analyzing the deviations instead of using valuable time to locate them. The data quality had improved, could be delivered faster, and was accessible to more users.
Optimera sold a product range of building materials, consisting of thousands of items, and a vast amount of data needed to be processed through Profitbase. The Profitbase solution ran on top of existing financial and ERP systems, and the data transfer from the activity systems to Profitbase became automatic.
Result
The results were:
- Increased quality controlling and managing data
- Improved presentation of data/information
- High output, low maintenance
Profitbase became Optimera’s control and management tool to obtain data from all stores. Optimera used the tool to benchmark across regions, make inventory analysis key figure calculations, and present valid and important information to all interested parties. With the Profitbase solution, Optimera saw improved reports and could conduct analyses on request, on the spot. Profitbase provided an excellent presentation tool with uncomplicated graphs and illustrations.
High output, low maintenance
Optimera made a few adjustments to the solution when it was first implemented, but the system remained close to standard and did not require much maintenance. As there were different requirements in different regions, Optimera initially fine-tuned the system and defined suitable reports.
Once the solution was up and running, it was maintenance-free, and users had the information they needed regardless of their location. Ultimately, Optimera was equipped with faster, easier, and better decision-making.
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